CITY OF CARLISLE
COUNCIL MEETING MINUTES
August 28, 2007

The regular meeting in the City of Carlisle was held this evening, August 28, 2007 in the Town Hall with Mayor Jerry Ellender presiding. The meeting opened at 7PM with the Pledge of Allegiance.

Roll call: Mrs. Carry Branson, aye; Mr. Dennis Bowles, aye; Mayor Ellender, aye; Mr. Randy Winkler, aye; Mrs. Jennifer Long, aye; Mrs. Mary Ann Thompson; Mr. Tim Humphries, aye.

The minutes of August 7, 2007 were presented to Council for consideration. Mrs. Thompson made a motion to approve the amended minutes. Seconded by Mrs. Branson.

Roll call: Mr. Bowles, abstained; Mrs. Branson, aye; Mayor Ellender, aye; Mr. Winkler, aye; Mrs. Long, aye; Mrs. Thompson, aye; Mr. Humphries, aye.

Public Forum: Mr. Jim Ruppert spoke on the Deardorff Center. Requesting the city to endorse the Franklin Township levy for the Deardorff Center. The ballot will be on this  fall for .25 mil levy. Will cost the citizens $8.75 per year which is $8.75 per year per $100,000.  Mayor Ellender made a motion to endorse the Deardorff Center levy and seconded by Mrs. Thompson. 

Roll call: Mr. Bowles, aye; Mrs. Branson, aye; Mayor Ellender, aye; Mrs. Long, aye; Mrs. Thompson, aye; Mr. Winkler, aye; Mr. Humphries, aye.

Mayor Ellender presented a proclamation to the past Railroad Days Committee Members for the dedicated work and efforts of making Railroad Days a success.  The committee has been turned over to the hands of the Fire Department for future Railroad Days Fair. The committee members being honored were: Ron Diver, Sharon Leturgez, Jim & Beth Cracraft,  Teresa Brown, Randol & Mary Ann Thompson, and Bob Townsend.

Council Report:   Mrs. Branson thanked everyone for their support and helping with the parade.

Mr. Bowles stated there had been an issue regarding a property on Dale Avenue where the property had been abandon.

Mr. Humphries stated the residents on the corner of Meadowlark and Bobby asked if a stop ahead sign or even a white painted bar on the street could be placed there. People are still running these signs.  Asked for additional patrolling of the area.

Mrs. Thompson received a call from residents regarding people parking on Sunset at the side of the road. There does not seem to be enough room for someone to go around unless they cross the center line.  Also the sewer drain on Nikki past Mrs. Thompson house needs cleaned out.

Mr. Winkler stated a resident contacted him with concerns were commercial trucks are parked on edge of road. Several property maintenance issues, along with a resident building a pole barn with a wood floor.

Mayor Ellender stated this brings up property maintenance and we are working on this. There are still some issues that need to be focused on.

Mayor’s Report: Mayor Ellender announced that the surrounding cities are considering having Trick or Treat night on Oct. 30, 2007 from 5:30- 7PM.

Mrs. Thompson made a motion to concur with October 30, 2007 from 5:30 -7:00 for Trick or Treat night.

Mayor announced that  him and the City Manager met with Moraine Material to solve some issues with the property they purchased. Moraine Materials is looking into cleaning up the property this winter and finding someone to take the silo down which has cement in it.  They have agreed to bush hog the field to start the process.  

Managers Report:  Law Director called and stated the City won the law suit regarding the Martz’s property.  Mr. Townsend announced that CSX does do high performance on crossings. Brandon Larson is the contact person and stated the project takes about 2 years to accomplish. This would cost around $100,000.00 and would be a 50/50 split. Asked council if they would like to have the request submitted for 2009 project.

Mr. Townsend stated that patrolman Eric Abrams would be leaving and serving with the Springboro Police Department.

Mr. Bowles questioned the e-mail from Jim Lucas regarding partnering with the City of Franklin and Franklin Township for doing Fire Work.  The cost is $5,000.  Continue to watch our budget and considerwhere we would stage something like this.

Committee Report: Mayor Ellender stated the Finance Committee met at 6PM on August 28. 2007 for a review of the

Stated the income tax money is down, and the project fire fund would be $21,000 in the whole if the levy does not pass.

Old Business: Need to fill a vacant seat on the Planning Commission. There were four applicants that applied for the seat. Mr. Terry Johnson, Mr. Lynn Tankersley, Mrs. Sharon Byrd, and Mrs. Jackie Lainhart.

Mrs. Thompson made a motion to appoint Mr. Lynn Tankersley to the Planning Commission, seconded by Mr. Bowles.

Roll call: Mr. Bowles, aye; Mrs. Branson, aye; Mayor Ellender, aye; Mrs. Long, aye; Mrs. Thompson, aye; Mr. Winkler, aye; Mr. Humphries, aye.

Mayor Ellender stated the Ohio Liquor License is a transfer of name from one spouse to an other. Council took no action.

AN ORDINANCE TO MAKE REAPPROPRIATION/SUPPLEMENTAL APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES FOR THE CITY OF CARLISLE, DURING THE FISCAL YEAR ENDING DECEMBER 31.2007, AMENDMENT NUMBER 9.

Discussion: Mrs. Duffy stated that $200 of new appropriation was needed in the Mayor’s Court General Fund for Clerk Training. $857 of additional monies for repair of the Police/Service Department roof. Council originally approved $20,000 for the repair; this will be monies that will be moved from one fund to another. $1,068.96 needed in the Police Services account for the purchase of a new computer for the police clerk.   $50,125 is needed for the Sewer account for the purchase of a sewer jetter. Also $1,000 of additional monies is needed in the SR123 Phase VI Fund for additional project engineering expenses related to right of way and soil boring analyses.  $1,958 of additional monies is needed in the Refuse Fund for the additional expense related to the city-wide tire recycling program. $21,895 of additional monies is needed for the purchase of a new backhoe. This is including the trade in program that the city has participated in for the past several years.  Will be trading for a John Deer back hoe.

Mrs. Branson made a motion to suspend the rules that require the ordinance to be read on three occasions, Seconded by Mrs. Thompson.

Roll call: Mr. Winkler, aye; Mrs. Long, aye; Mrs. Thompson, aye; Mr. Humphries, aye; Mr. Bowles, aye; Mrs. Branson, aye; Mayor Ellender, aye.

Mrs. Thompson made a motion to approve the ordinance, seconded by Mrs. Long.

Roll call: Mr. Winkler, aye; Mrs. Long, aye; Mrs. Thompson, aye; Mr. Humphries, aye; Mr. Bowles, aye; Mrs. Branson, aye; Mayor Ellender, aye.

Ordinance passed this day will be entered into Ordinance Record Book as 26-07.

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH JOHN R. JURGENSEN COMPANY FOR COMPLETION OF THE 2007 STREET RESURFACING  PROGRAM AND DECLARING AN EMERGENCY.

Discussion: There were three bids for the project. John R. Jurgensen was low bidder with $122,318.60. This allows the city to include 3 curb ramps and  add Owen Drive and Cora Drive and some repair work to Oak.

Mr. Winkler made a motion to suspend the rules that require the resolution to be read on three occasions. Seconded by Mrs. Thompson.

Roll call: Mrs. Long, aye; Mrs. Thompson, aye; Mr. Humphries, aye; Mr. Bowles, aye; Mrs. Branson, aye; Mayor Ellender, aye. Mr.Winkler, aye.

Mrs. Thompson made a motion to approve the resolution, seconded by Mrs. Long.

Roll call: Mrs. Long, aye; Mrs. Thompson, aye; Mr. Humphries, aye; Mr. Bowles, aye; Mrs. Branson, aye; Mayor Ellender, aye; Mr. Winkler, aye.

A RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN AN AMENDMENT TO EASEMENTS AGREEMENT WITH PAC HOLDINGS, LLC, FOR THE PROPERTY LOCATED AT 300 WEST INDUSTRY DRIVE.

Discussion: This is to vacate narrow two easements across the property.  A portion of the building expansion completed in 1995 was constructed across a utility easement that was platted as part of the original section of the industrial park. Also a portion of the building encroaches upon the railroad easement reserved for the rail siding that serves the building. They have asked the city to vacate these so this would clear up their title to the building. This is on for the first reading, will be on for second reading at the next council meeting.

AN ORDINANCE ACCEPTING THE RECORD PLAN OF EAGLE RIDGE SECTION FOUR AND CONFIRMING THE DEDICATION OF STREETS AND EASEMENTS.

Mrs. Thompson made a motion to combine the 2^nd and 3^rd reading. Seconded by Mr. Winkler.

Roll call: Mr. Humphries, aye; Mr. Bowles, aye; Mr. Branson, aye; Mayor Ellender, aye; Mr. Winkler, aye; Mrs. Long, aye; Mrs. Thompson, aye.

Mrs. Thompson made a motion to approve the ordinance, seconded by Mr.Winkler.

Roll call: Mr. Humphries, aye; Mr. Bowles, aye; Mrs. Branson, aye; Mayor Ellender, aye; Mr. Winkler, aye; Mrs. Long, aye; Mrs. Thompson, aye.

Ordinance passed of this date will be entered into Ordinance Record Book as 27-07.

A RESOLUTION AUTHORIZING THE MANAGER TO SIGN CHANGE ORDER NUMBER ONE WITH DON S. CISLE FOR THE STATE ROUTE 123 RECONSTRUCTION PROJECT, PHASE VI.

Discussion: on for second reading and will be on the next agenda for the third reading.

Mr. Humphries wanted to say the Mr. Abrams is the type of police officer that we need with his good performances and wish him well in the future.

There being no further business Mrs. Thompson made a motion to adjourn, seconded by Mrs. Long.

Roll call: Mr. Bowles, aye; Mrs. Branson, aye; Mayor Ellender, aye; Mr. Winkler, aye; Mrs. Long, aye; Mrs. Thompson, aye; Mr. Humphries, aye.

                                                                        Date: _______________________

                                                                        _____________________________

                                                                                    Mayor

Attest: _______________________

            Clerk