The regular meeting in the City of
Carlisle was held this evening, June 26, 2007 in the Town
Hall with Mayor Jerry Ellender presiding. The meeting opened
at 7:00 PM with the Pledge of Allegiance.
Roll call: Mr. Dennis Bowles, aye; Mrs.
Carry Branson, aye; Mayor Jerry Ellender, aye; Mr. Randy
Winkler, aye; Mrs. Jennifer Long, aye; Mrs. Mary Ann
Thompson, aye; Mr. Tim Humphries, aye.
The minutes of June 12, 2007 were
presented to council for consideration. Mrs. Branson made a
motion to approve the minutes as presented, seconded by Mrs.
Thompson.
Roll call: Mr. Bowles, aye; Mrs.
Branson, aye; Mayor Ellender, abstained; Mr. Winkler, aye;
Mrs. Long, aye; Mrs. Thompson, aye; Mr. Humphries, aye.
Public Forum:
Public Hearing: Mayor Ellender stated
the Public Hearing will begin starting at 7: 03PM, to
consider the 2008 Tax Budget. The hearing will be limited to
30 minutes 15 minutes for proponents and 15 minutes for
opponents. Mrs. Duffy presented the 2008 Tax Budget stating
this is an annual exercise for the auditors and is not the
final 2008. Thee budget is showing some capitol items and
the amount for the proposed Phase 7. There being no one to
comment, Mayor Ellender closed the public hearing at 7:06PM.
Council Report:
Mrs. Long stated the Youth Congress and
Honor Society Students have been dedicated to working on the
Tap Scott Church for two Saturdays and have many more work
days to go.
Mrs. Thompson, congratulated Mrs. Beth
Callahan for being appointed as the Franklin Township
Trustee.
Mrs. Branson stated she spoke with
Tracy owner of the Barber Shop regarding the lack of
business due to the road construction. Mr. Townsend stated
the signs have been changed and will be doing another sign
letting people know that the road is open to Sunset Drive.
Mr. Humphries stated residents have
asked about the high speed of traffic on Sunset. Would like
to see the speed mobile placed on Sunset Drive. Mr. Townsend
stated yes.
Mayor’s Report:
Mayor Ellender announced from the Goal
Session, he has been in contact with Norfork Southern RR
regarding the crossing at the Lower Carlisle/Fairview Drive.
They would not promise but would hopefully do Fairview
before School starts, to call back with more information.
At this time they have 12 people working with him between
Sharonville and Dayton and at this time they are working on
the main line in Middletown. The RR track time is very busy
and no one wants to shut down traffic time this year.
Mayor Ellender stated with the repairs
of the Track crossings there are those who thinks we are
implementing a quiet zone. There is no money to spend on a
quiet zone and there was no feed back from the residents to
let council know they were interested in the city doing
this. The only thing the city is trying to do is repair the
tracks for the residents.
Manager’s Report:
Mr. Townsend stated he wanted to report
to council on the status of the goal session which has been
discussed with staff and placed in to goal categories for
council:
Goal #1: Fire Department Funding:
Action 1& 2. Fire Fund Committee was established to
analysis funding options and make a recommendation to
council by July 24th. Completed. Committee to
make their recommendation at tonight’s meeting. Goal #2:
Develop a Written Economic Development Plan: Action 1: This
is in process. Action #2. The Central Avenue counts have
been taken and should be proven to be more accurate than
before. All the data will be completed by June 30th.
Action #3: Finance Director working on preparing analysis of
business and residential income tax trends in Carlisle. This
is in process. Action 4: City Manager and Council Economic
Development committee to meet in July. Goal #3.:
Repair/Upgrade Railroad Crossing: Action #1: List of
contacts were gathered for the Mayor to make his contact
this has been completed. Action #2: The Mayor is in process
of making these contacts at this time. Action #3:
Mayor/Staff to update council on the progress with the
railroad and public agencies. This is on going. Goal #4:
Clean up the Eastern Entryway. Action 1: Is completed have
met with the consultant to revise and finalize the Urban
Renewal Draft. Action #2: Consultant to revise and update
draft plans of consideration by the Planning Commission this
is in process. Action #3: This is pending of the planning
commission to begin consideration of an Urban Renewal Plan
and make final recommendations by December. Action #4:
Staff is waiting council direction to work with existing
property owners along the Eastern Entry way to comply with
property maintenance issues. Goal #5: Improve property
Maintenance: Action 1: To develop a draft of a written
property maintenance code enforcement strategy this is
pending until the return of the Police Chief. Action 2:
Clerk of Courts providing administrative support to the
property maintenance code enforcement officer, this is
completed. Action 3: Code enforcement officer to begin
immediate focus on vacant housing in the city. This is
completed. Action 4: Completed a reporting system to the
City Council on the activity of the Property Maintenance.
Goal #6: Develop a safe route to school plan: Action 1:
Presentation by Engineer Shelby Ingle, this evening and
school officials were invited to attend the discussion.
Staff completed the electronic tracking system for
documenting complaints. Action 2 will be an on-going
activity for the staff in providing them with appropriate
tools and training necessary to become effective
communicators with the public. Binders will be developed
for answers to more frequent questions from each department.
Web site will be completed by the end of July
Mr. Townsend stated a business asked to
erect an electronic outdoor scoreboard which Mr. Townsend
thought through the ordinances the only businesses that
could have this in place were banks, further reading of the
ordinances, found this to allow any business to have an
electronic board for promotional purposes. Mr. Townsend
would like to have the planning commission review and amend
the sign code.
Committee report: The Finance
Committee met to discuss the 2008 Tax Budget and recommended
to council for approval.
The Citizens Fire Committee – Final
Report was given tonight by Chairperson James Lick liter.
Mr. Lick liter gave highlights of the Fire Committee
Meetings. First he thanked the Council for selecting the
group and to allow them to serve the community. He thanked
Mr. Wallace, Mrs. Duffy and Mrs. Estes for staff support.
Mr. Lickliter stated the process began with Mr. Townsend
explaining about the prior levy and the previous adhoc
committee. Chief Wallace explained about the previous
equipment the department is presently using and the history
on the department. Mr. Wallace also explained the
recommendations of the fire adhoc committee that the
citizens voted down. Mrs. Duffy explained how the actual
money is being spent and the impact of the loss of revenue
from the Franklin Township contract. Mr. Lickliter stated
the committee looked at different options. Such as combining
with City of Franklin, looked at the different sources.
Committee asked how much money was needed to last 4-5 years.
Asked Mrs. Duffy to provided different scenario for the
committee to look at and the committee finally decided in
the best interest of the residents and the Fire Department
to recommend to council for a 2.5 permanent levy to replace
the 2 mil levy that we now have. Mayor Ellender thanked Mr.
Lickliter, Mr. Tankersley, Mrs. Byrd, Mr. Ferhmann, Mr. Hood
and Mr. Dawson for all their had work on the committee.
Mayor stated would need legislation
which would be the next process to be able to place on the
ballot by August 23rd. The items of intent are
purchasing of new equipment, (hose, mask, pagers); Training,
which would consist of being certified by the State of Ohio
mandates for annual certification. A resolution of
necessity will be on the agenda for the next council
meeting.
New Business: Safe Route to School
Plan
Shelby Ingle gave a presentation on a
Safe Route To School. This affects grades through K-8th
, Congress has allotted $612 million to be distributed among
the states. This will be 100% federal funded. No local
match is required. The non-infrastructure activities are
those that encourage walking and bicycling to school. The
infrastructure are those that address the planning, design
and construction of facilities that will improve the ability
of students to walk and bicycle to school. Applications
should include the “5 E’s” Engineering, Education,
Enforcement, Encouragement and Evaluation. The goal of this
program is to focus on a healthy lifestyle. Mrs. Long stated
she felt before Carlisle got involved in this should ask the
community how many children walk or ride bicycle to schools.
AN ORDINANCE TO MAKE
REAPPROPRIATION/SUPPLEMENTAL APPROPRIATIONS FOR CURRENT
EXPENSES AND OTHER EXPENDITURES FOR THE CITY OF CARLISLE,
DURING THE FISCAL YEAR ENDING DECEMBER 31, 2007, AMENDMENT
NUMBER 7.
Discussion: $2,000 to administrator
additional tax refund request. $1,200 for engineering
services relating to the development of a business plan.
$1,000 for expenses related to debt issuance. $619,000 for
projects related to expenses including the general
construction with Don Cisle Contractor. $1,087 for a
previously paid water tap in fee at 428 Lincoln Drive. Total
of the request is $624,287.00.
Mrs. Thompson made a motion to suspend
the rules that require the ordinance to be read on three
occasions. Seconded by Mrs. Branson.
Roll call: Mr. Bowles, aye; Mrs.
Branson, aye; Mayor Ellender, aye; Mr. Winkler, aye; Mrs.
Long, aye; Mrs. Thompson, aye; Mr. Humphries, aye.
Mrs. Thompson made a motion to approve
the ordinance. Seconded by Mrs. Long.
Roll call: Mr. Bowles, aye; Mrs.
Branson, aye; Mayor Ellender, aye; Mr. Winkler, aye; Mrs.
Long, aye; Mrs. Thompson, aye; Mr. Humphries, aye.
Ordinance passed this day will be
entered into Ordinance Record Book as 22-07.
A RESOLUTION AUTHORIZING THE CITY
MANAGER TO EXECUTE AN ADDENDUM TO THE INTERGOVERNMENTAL
AGREEMENT WITH THE FRANKLIN REGIONAL WASTEWATER TREATMENT
CORPORATION FOR THE COLLECTION OF RATE ADJUSTMENT FEES, AND
DECLARING AN EMERGENCY.
Discussion: An agreement with Franklin
Regional Wastewater Treatment Corporation to increase the
connection from $500 per equivalent residential unit (ERU)
to $750. This is to ensure there is adequate funds to
expand the plant.
Mrs. Thompson made a motion to suspend
the rules that require the resolution to be read on three
occasions. Seconded by Mr. Bowles.
Roll call: Mrs. Branson, aye; Mayor
Ellender, aye; Mr. Winkler, aye; Mrs. Long, aye; Mrs.
Thompson, aye; Mr. Humphries, aye; Mr. Bowles, aye.
Mrs. Thompson made a motion to approve
the resolution. Seconded by Mr. Bowles.
Roll call: Mrs. Branson, aye; Mayor
Ellender, aye; Mr. Winkler, aye; Mrs. Long, aye; Mrs.
Thompson, aye; Mr. Humphries, aye; Mr. Bowles, aye.
Resolution passed this day will be
entered into Resolution Record Book as 6-07.
A RESOLUTION ADOPTING A TAX BUDGET FOR
THE MUNICIPALITY OF CARLISLE.
Discussion: Required to submit a Tax
Budget to the County Auditor. The 2008 appropriation budget
is based on. In the fall the budget will be modified and
balanced.
This is on for the 1st
reading. Second reading will be on the next agenda.
AN ORDINANCE AMENDING SECTION
674.05-COLLECTION OF COSTS FOR NOXIOUS WEEDS OF THE CODIFIED
ORDINANCES OF THE CITY OF CARLISLE.
Discussion: Will be on the next agenda
for the third reading.
AN ORDINANCE ACCEPTING THE RECORD PLAN
OF TIMBER RIDGE SECTION THREE AND CONFIRMING THE DEDICATION
OF STREETS AND EASEMENTS.
Discussion: Will be on the next agenda
for the third reading.
There being no further discussion, Mrs.
Thompson made a motion to adjourn into executive session for
the purpose of Personnel and Acquisition of Real Estate.
Seconded by Mrs. Branson.
Roll call: Mr. Winkler, aye; Mrs. Long,
aye; Mrs. Thompson, aye; Mr. Humphries, aye; Mr. Bowles,
aye; Mrs. Branson, aye; Mayor Ellender, aye
Council adjourned into executive
session at 8:10pm. Council reconvened into regular session
at 9:05pm. Mrs. Thompson made a motion to adjourn, seconded
by Mrs. Long .
Meeting adjourned at 9:06pm.
_________________________
Date:
______________________________
Mayor
Attest: _______________________
Clerk of Council
