CITY OF CARLISLE
MARCH 11, 2008
The regular meeting of the City of
Carlisle was held this evening, March 11, 2008 in the Town
Hall with Deputy Mayor Mary Ann Thompson presiding. The
meeting was opened at 7PM with the Pledge of Allegiance.
Roll call: Mr. Dennis Bowles, aye; Mrs.
Carry Branson, aye; Mr. James Lickliter, aye; Mrs. Jennifer
Long, aye; Deputy Mayor Mary Ann Thompson, aye; Mr. Randy
Winkler, aye. Absent Mayor Tim Humphries.
Deputy Mayor Thompson stated that at the
last meeting Mayor Humphries was excused due to being in
Washington D.C. for a conference.
The minutes of February 26, 2008 were
presented to council for consideration. Mrs. Branson made a
motion to approve the minutes as presented, seconded by Mr.
Bowles.
Roll call: Mrs. Branson, aye; Mr.
Lickliter, aye; Mr. Lickliter, aye; Mrs. Long, aye; Deputy
Mayor Thompson, aye; Mr. Winkler, aye; Mr. Bowles, aye.
The minutes of February 28, 2008 Special
meeting, was presented to council for consideration. Mr.
Lickliter made a motion to approve the minutes as presented,
seconded by Mr. Winkler.
Roll call: Mrs. Branson, abstained; Mr.
Lickliter, aye; Mrs. Long, aye; Mrs. Thompson, aye; Mr.
Winkler, aye; Mr. Bowles, aye.
Public Forum: Marty Heidi, Warren County
Outreach Coordinator, 7861 Deer Path, Springboro, spoke
regarding Pass Ports for citizens. At this time the only two
documents that are needed for traveling are your Birth
Certificates and Drivers License, that will change in February
2009, citizens will be required to have a pass port only for
traveling out of the country. You may contact travelstate.gov.
for more information or the Dayton Office.
Mrs. Heidi spoke on Economic Stimulus
payments: 130 million checks will be mailed out to residents.
Requirements for receiving this will be that you must file a
2007 tax return. Must claim over $3,000 in income. May
contact IRS.gov . you may contact 937-225-2843. Office hour
our from 8:30am – 5pm Monday –Friday.
Chief Tim Boggess spoke regarding the
promotion to Sgt. James Slyder to Lieutenant. Mr. Slyder is
five classes away from receiving his Associate Degree. Deputy
Mayor Thompson gave the oath of office to Lieutenant Slyder
and his wife and children presented him with his badge and
bars.
Deputy Mayor Thompson stated that Ms.
Cheryl Sweezy would like to be appointed to the Property
Maintenance Review Board and Mrs. Linda Hounshell would like
to be appointed to the Reinvestment Board. Mr. Winkler made a
motion to appoint Ms. Sweezy to the Property Maintenance
Review Board and Mrs. Hounshell to the Reinvestment Board,
Seconded by Mrs. Branson.
Roll call: Mr. Bowles, aye; Mrs. Branson,
aye; Mr. Lickliter, aye; Mrs. Long, aye; Deputy Mayor
Thompson, aye; Mr. Winkler, aye.
Council Report: Mrs. Long, was brought
to her attention regarding the City of Franklin is doing a
studying about possibly moving their court to the county and
felt that Carlisle should be involved in the study. Deputy
Mayor stated she was contacted by Pat South and was asked to
serve on the committee for reviewing this study.
Mrs. Branson wanted to thank those who
worked in keeping the streets cleared. Mr. Casson, Director of
Service stated we had 15.4 inches of snow.
Mr. Lickliter questioned if Dian was
included in the paving this year. Mr. Wallace stated he had
more on this subject during his Managers Report.
Mayor’s Report: Deputy Mayor requested
that a copy of recruitment guidelines be given to each
councilmember to help start reviewing the resumes that have
already been presented to council. Resumes are being taken
till March 25, 2008. Also wanted to congratulate Mr.Casson and
his men on doing a fine job they did on cleanup after the
snow.
Manager’s Report: Mr. Wallace
gave an update on sewers at Marty Lee and Poinciana. Mr.
Wallace stated, met with the Engineer and looks like they
has have designed a fix for the problems at Marty Lee and
Poinciana. This would involve us putting a pump station and
some a new valve in , the approximate cost for
both of those are $50,000 a piece. We should have a design and
bid spec with in 2 weeks. This will be put out on the streets
and when bids come in will come back to council for
authorization. Goal is to have this done by June, along with
that, still studying the sewer situation at Marie. We are
waiting on information from Dryer Myler who camera red the
line, and review all of this together to possibly save us some
money. The funding will come out of the sewer reserve.
Dan Casson spoke regarding the main line
(Twin Creek) it is fixed temporarily the decision was made
last Monday when the flood came up. All of the material was
out in the middle of the creek, the fear was if we didn’t get
that material out of the creek and on to the bank and cover up
the line we would lose it all in the flood. The decision was
made to move all the material out. The pipe is together and
functioning now, but is not permanently fixed. They were
intending to pour a concrete sleeve around the joints but
couldn’t keep the water pumped down fast enough to pour. So
they took all the material covered it up and once the water
receded we’ll redo the line and repair. Mr. Wallace stated
that Dan was out there putting a lot of time representing the
city and sewer board. He has went gone over and beyond
the call of duty.
The city paving project for Dian and
Marie and Dayton Oxford and Roberts Place will be on the
street March 14th. Bids are due April 2nd
at 10am. The project should be by 1st of June.
Budget was for $163,500 and we found that
we can increase to $200,000, will we’ll be presenting
a supplemental for the difference. Engineer believes the
project can be done for this the amount of $200,000 which will
pave Dian from the back of Morris Farms all of Marie, Dayton
Oxford from where it widens and will bid Roberts Place as an
alternate.
Phase 7 is being designed and ready to go
out for bid if council approves at the end of the month. Mrs.
Duffy stated the funding of phase 7 is in the current budget
allotment. Recommendations would be that we add that to the
existing borrowing for the 123 project. There was originally
hopes early last year that when we put together the 2008
budget there would be enough money in the operating cost of
the General Fund to completely pay for the project out of
pocket. That is not feasible with the 2008 budget.
Options: 1. dip into the reserve of the
General Fund
2. increase our borrowing
by that amount
Right now the estimated amount which
includes extending the water main line is $150,000 to the
city, above and beyond what the Issue II Grant is. That would
deplete the General Fund Reserve by an 1/8, we do have reserve
money there, but from a financial view not fond of depleting
the reserve by an 1/8 to fund a small road project. That money
will be eventually reimbursed by the TIF monies.
The plan is to submit to council at the
next meeting an ordinance for the first of three readings a
bond note for the borrowing for four and five of $735,000 with
the intent to increase that issuance by $150,000.
Phase 7 takes us to Welcome Way, we have
already been approved for phase 8, more details in the next
month, the state money is there but no decision has been made
so far. No design number at this time.
Mrs. Duffy will bring to council an
ordinance for the 1st reading that would increase
the existing borrowing for four and five and increase it by
the borrowing for phase 7. That is the recommendation from the
Finance Director.
Mr. Lickliter would like to see all the
designs and to see what the improvements are and what we are
spending the money on. Mr. Wallace stated we have all the
designs for him to review. Mr. Wallace asked council for some
direction to proceed about putting out on the street for bid
and if council would like staff to continue in that direction.
Will put out for bid at the end of the month.
Mrs. Duffy stated we are not locked into
having to do Phase 7, we have committed to the design portion
of Phase 7 and that has already been paid for. We have been
approved for the issue 2 reimbursement. That money is setting
there for us to use. Should we go ahead with the project. We
can’t receive any issue 2 monies back if we don’t go forward
with the project. But we are not locked into having to do
that. We are defiantly at a stand point where we have to
decide; are we going to bid it out or are we going to say
were done asking.
Mrs. Thompson stated from a meeting last
year, council did agree to go forward with Phase 7, but when
it comes to Phase 8 we were going to really look at it hard
before continuing. We did want it to go to Welcome Way to have
that finished look. Not sure about any further development
and council agreed.
Mrs. Duffy stated that phase 7 would
give a finish look and it does extend the water line which
does add some benefit for further development of Eagle Ridge
and properties out that way. It also extends the curb and
sidewalk. The most important factor is it does allow, even if
we chose not to go forward with phase 8 and 9 as indicated, to
fix the curb. We need to do something with that piece of phase
7. LJB is working on a modified approach if we decide not to
go forward with the complete design, there are some
alternatives designs to help improve it, but even to do that
we would need to fix the portion that we are calling Phase 7,
and eventually to do something with that curve.
Mr. Wallace stated that Phase 7 probably
has had the least impact, the other phases have had
significant changes, Phase 7 is the gap really to move us on
or to end the project
Mrs. Thompson asked if council was in
agreement for Mrs. Duffy to bring an ordinance back to the
next council meeting and to give her the authority to go out
for bid. Mrs. Duffy will go ahead and present for the first
reading an ordinance that will take no action on it and
include the 150,000 and if council should give direction to
take this back out will call the bond attorney to revamp the
ordinance by the second reading at the council meeting.
Chief Boggess stated the Mr. Hovells
condition has improved some, he is on a liquid diet, tubes are
out, the fluid on his lungs has no bacteria in them, the
problem at this time is trying to find out why he is running a
99 temp which spikes to 103, at this time it is controlled.
Committee Report:
Mr. Dennis Bowles stated the Fire Adhoc
Committee met to decide on how to start the study. At this
time the Committee exist of three members and would like to
add four residents to the committee by advertising for any
interested residents who would be interested in serving on
this committee. Also a newsletter will be going out soon to
the residents and the committee will be coming up with a brief
questionnaire for feed back from the community in regards to
the fire department. The three councilmember’s will be
making the questionnaire up.
Deputy Mayor asked for a motion to add
four residents to serve on the adhoco committee for conducting
the fire study.
Mr. Winkler made a motion to add four
residents to the adhoc committee for the conducting of the
fire study. Seconded by Mrs. Branson.
Roll call: Mr. Bowles, aye; Mrs. Branson,
aye; Mr. Lickliter, aye; Mrs. Long, aye; Mrs. Thompson, aye;
Mr. Winkler, aye.
New Business: Deputy Mayor Thompson
stated that council approved Greg to be Acting Interim based
on Ron Hovels return. Since the circumstances have changed,
need to consider making a motion to place Greg in as Acting
Manager with the privileges of signing checks if need be and
salary increase at the same level as Ron Hovell, starting as
of March 15, 2008. Mr. Winkler stated that Mayor Humphries
contacted him from Washington D.C. and stated that an
individual contacted him that a mayor from a neighborhood city
would like to be considered as interim if need be. Did not
know the mans name, but did serve as 20 years as a City
Manager, and then the council did not need to be in a rush to
find a city manager. Mr. Bowles commented that he felt that
Mr. Wallace is doing a good job and is up to speed on
everything. Deputy Mayor Thompson stated that Mr. Wallace is
up to speed and that Ron always stated that Greg was a walking
encyopedia in regards to the city. Would still take time in
bringing someone else in and trying to bring them up to speed
and the Fire Chief at this time has Tony Abston covering as
Acting Captain at this time to help bridge the cap. Tony is
available 24-7.
Mr. Lickliter made a motion to make Greg
Wallace Acting Manager with the privileges of signing checks
when Mrs. Duffy was not available. Seconded by Mrs. Branson.
Roll call: Mr. Bowles, aye; Mrs. Branson,
aye; Mr. Lickliter, aye; Mrs. Long, aye; Deputy Mayor
Thompson, aye; Mr. Winkler, aye.
Motion approved.
Goal session scheduled for March 29, 2008
from 8 am – 12pm
AN ORDINANCE APPROVING AMENDING SECTION
13-RETIREMENT AND DISABILITY RETIREMENT – OF THE MUNICIPALITY
OF CARLISLE PERSONNEL RULES AND REGULATIONS, AND DECLARING AN
EMERGENCY.
Discussion: The Personnel Rules Section
13.2 regards the disability. If an employee becomes medically
disabled, by our current rules state an employee that is
considered disable must immediately be let go, which means no
sick time.
Mr. Winker made a motion to suspend the
rules requiring three reading, have one reading by title
only, and declaring an emergency. Seconded by Mrs. Branson.
Roll call: Mr. Bowles, aye; Mrs.
Branson, aye; Mr. Lickliter, aye; Mrs. Long, aye; Deputy Mayor
Thompson, aye; Mr. Winkler, aye.
Mrs. Long made a motion to accept the
reading. Seconded by Mrs. Branson.
Roll call: Mr. Bowles, aye; Mrs. Branson,
aye; Mr. Lickliter, aye; Mrs. Long, aye; Deputy Mayor
Thompson, aye; Mr. Winkler, aye.
Mr. Winkler made a motion to adopt the
ordinance, seconded by Mr. Lickliter.
Roll call: Mr. Bowles, aye; Mrs. Branson,
aye; Mr. Lickliter, aye; Mrs. Long, aye; Mrs. Thompson, aye;
Mr. Winkler, aye.
Ordinance passed of this day will be
entered into Ordinance Record Book as 7-08.
AN ORDINANCE AMENDING CHAPTER 672 WEAPONS
AND EXPLOSIVES OF THE CODIFIED ORDINANCES OF THE CITY OF
CARLISLE.
Discussion: Mr. Wallace stated this was a
house keeping item, this is an ordinance that has a fee listed
and recommended to delete from the ordinance and provide the
fee in the general fee schedule (section 206.01 (6) of the
administrative code. This ordinance is on for the first
reading.
Mrs. Branson made a motion to have the
first reading by title only, seconded by Mr. Bowles.
Roll call: Mr. Bowles, aye; Mrs. Branson,
aye; Mr. Lickliter, aye; Mrs. Long, aye; Deputy Mayor
Thompson, aye; Mr. Winkler, aye.
AN ORDINANCE PROVIDING FOR THE ISSUANCE
OF $355,000 OF RENEWAL BOND ANTICIPATION NOES, SERIES 2006
(COMBINED), SECOND (2008) RENEWAL, BY THE MUNICIPALITY OF
CARLISLE, OHIO IN AN ANTICIPATION OF THE ISSUANCE OF BONDS,
AND DECLARING AN EMERGENCY.
Discussion: This ordinance is on for the
third reading and adoption.
Mr. Bowles made a motion to have the
third reading by title only. Seconded by Mr. Winkler.
Roll call: Mr. Bowles, aye; Mrs. Branson,
aye; Mr. Lickliter, aye; Mrs. Long, aye; Deputy Mayor
Thompson, aye; Mr. Winkler, aye.
Mr. Lickliter made a motion to adopt the
ordinance, seconded by Mrs. Branson.
Roll call: Mr. Bowles, aye; Mrs. Branson,
aye; Mr. Lickliter, aye Mrs. Long, aye; Mrs. Thompson, aye;
Mr. Winkler, aye.
Ordinance passed of this day will be
entered into Ordinance Record Book as 5-08.
AN ORDINANCE AMENDING CHAPTER 1284 SIGNS
OF THE CODIFIED ORDINANCES OF THE CITY OF CARLISLE, OHIO.
Discussion: the sign code was done to
control the electronic signs and to do some cleanup on other
issues. This ordinance is on for third reading and adoption.
Mr. Winkler made a motion to have the
third reading by title only, seconded by Mr. Lickliter.
Roll call: Mr. Bowles, aye; Mrs. Branson,
aye; Mr. Lickliter, aye; Mrs. Long, aye; Deputy Mayor
Thompson, aye; Mr. Winkler, aye.
Mr. Winkler made a motion to adopt the
ordinance, seconded by Mrs. Branson.
Roll call: Mr. Bowles; nay; Mrs. Branson,
aye; Mr. Lickliter, aye; Mrs. Long, aye; Deputy Mayor
Thompson, aye; Mr. Winkler, aye.
There being no further business, Mr.
Winkler made a motion to adjourn, seconded by Mrs. Long.
Roll call: Mr. Bowles, aye; Mrs. Branson,
aye; Mr. Lickliter, aye; Mrs. Long, aye; Deputy Mayor
Thompson, aye; Mr. Winkler, aye.
Meeting adjourned at 8:10pm
Date: __________________
___________________________
Mayor
Attest: ___________________
Clerk
