The regular meeting of the City of
Carlisle was held this evening, February 27, 2007 in the Town
Hall with Mayor Jerry Ellender presiding. The meeting opened
at 7:05 PM with the Pledge of Allegiance.
Roll call: Mr. Dennis Bowles, Mrs. Carry
Branson, Mayor Jerry Ellender, Mr. Randy Winkler, Mrs.
Jennifer Long, Mrs. Mary Ann Thompson, Mr. Tim Humphries.
The minutes of January 9, 2007 needed to
be amended from the last meeting due to a correction found
after the last meeting. Mrs. Long made a motion to amend the
minutes of January 9th, 2007. Seconded by Mrs.
Thompson.
Roll call: Mr. Bowles, aye; Mrs. Branson,
aye; Mayor Ellender, aye; Mr. Winkler, aye; Mrs. Long, aye;
Mrs. Thompson, aye; Mr. Humphries, aye.
The minutes of January 23, 2007 was
presented to Council for consideration. Mr. Bowles made a
motion to approve the minutes as presented. Seconded by Mr.
Winkler.
Roll call: Mr. Bowles, aye; Mrs. Branson,
aye; Mayor Ellender, aye; Mr. Winkler, aye; Mrs. Long, aye;
Mrs. Thompson, abstained; Mr. Humphries, aye.
Public Forum: Mayor Ellender presented
Mr. Brandon Lynch as a new Carlisle Fire Fighter and gave the
oath of office to him. Mayor Ellender presented Mr. Scott
Coffey as a new Reserve Police Officer and gave the oath of
office to him.
Council Reports: Mr. Humphries asked to
be excused March 13th council meeting due to being
in Washington for a Conference. Mr. Humphries requested to
hold a Think Tank Session in April with Mr. Don Vermillion.
Mr. Vermillion is a professor at the University of Dayton and
past City Manager of Miamisburg. Mayor requested that Mr.
Humphries find out the cost involved before setting this up.
Mayor’s Report: Mayor Ellender stated
that he and Mr. Bowles met with the Township in regards to how
the JEMS would operate if the City of Franklin pulls out.
Discussion was on two scenarios: 1. Same level of service as
now and 2. Two squads, one located in Carlisle and one in
Hunter. There will be further discussion at the next meeting
which is scheduled for March 22nd at the Franklin
Township building. There will be a report from Mr. Bowles at
that time on budget figures from last year and what the
numbers could look like if JEMS operated with only two
squads. Decide which would be the best way to operate and
support. Mr. Bowles stated no matter what Franklin decides at
least there will be a plan in place.
Manager’s Report: Mr. Townsend requested
the Street Committee meet and hold an Open House for the
homeowners involved in the next phase of St Rt 123
Reconstruction and discuss what effects this will have on
their property. The citizens will be dealing with more road
closures and also to review the Union Road project.
Street Committee to meet March 20th,
2007 at 6PM to have LJB review the project with the committee
and to show the Phase 6 overview of the project and look at
the road closures, also review the Union Road project. Then
will hold the Open House at 7PM. Committee members are
Jennifer Long, Mary Ann Thompson and Dennis Bowles.
Mr. Townsend announced the Annual Tour
for the Reinvestment Board needs to be scheduled. Committee
members are: Mary Ann Thompson, Mayor Ellender, Brad Townsend,
Julie Duffy. Need to appoint two more people for this
committee. Committee will meet on March 8th at 9AM.
Mr. Townsend announced that a budget has
been developed for the Rehab- Police/Service Building
portions, which are contained in the supplemental for this
evening and this will be discussed further at that time.
In December Associate Construction has
asked to exercise their rights under the development agreement
of Timber Ridge TIF Fund to finish putting Union Road through
all the way to Fairview Drive. Mr. Townsend stated that LJB
has been looking at the site distance issue on Fairview /Union
intersection. LJB has come up with a recommendation that
would involve lowering the hump on Fairview Drive to the east
of the current intersection where it meets. This has been
added to the scope of the project and will require a road
closure for a few months for correction. Under the terms of
the development agreement there is no action that Council
needs to take other than start the planning process in
addition to making corrections on Fairview Drive, they are
also platting a 3rd section in Timber Ridge. The
proposals will go to the Planning Commission on April 5th
for approval. The target construction time is June after
school is out along with the Phase 6 project beginning.
The only action council will need to take
will be the financial part. Mr. Townsend stated that he and
Mrs. Duffy met with Paul Stubbins, Seasongood & Mayer for
funding options for the project. Because this is a project
that will be funded through the TIF Fund it will not require
us to borrow money that would be a general obligation debt.
This will be done as a pledge in full faith and credit of the
TIF Fund which has already been approved. To market this
kind of security the developer has agreed to post a letter of
credit – so really our interest is protected in case of
default and assume any obligations for the construction
project by the developer. In tern the developer would make up
the difference between what the TIF revenue generates vs what
the debt service would be. By a letter of credit which would
be posted to assure the issuance incase of default and then
could pay the project off or over time the TIF Fund would take
over and retire the debt or project. The interest of the city
is very secure in the project. Even though we will be issuing
some bonds. The project will benefit in the interest of the
city and marketing Timber Ridge. In May will bring back by
for financing and bond issues.
Committee Report: Mayor Ellender stated
the Finance Committee met this evening to review the 4th
quarter and end of 2006. Income Tax was increased this year by
4%. Had a deficit of $185,000 due to transfer to other funds.
Committee recommended to retain Julian & Grube for three more
years to help with the conversions. Committee also
recommended to approve the $20,998.38 for the rebuild cost of
the Police and Service Building.
New Business: Wendi Van Buren, of ODNR
gave a presentation on the Emerald Ash Borer and how it is
effecting our cities. This is a fast moving insect which is
traveling through fire wood that is being sold to people. The
city of Carlisle is in the quarantine area at this time.
Springboro at this time has 17 trees infested and Franklin 1
at this time. The purpose of this presentation is to alert
citizens in the city and get the information out in your news
letter.
AN ORDINANCE APPROVING THE EDITING AND
INCLUSION OF CERTAIN ORDINANCES AND A RESOLUTION AS PARTS OF
THE VARIOUS COMPONENT CODES OF THE CODIFIED ORDINANCES,
PROVIDING FOR THE ADOPTION OF NEW MATTER IN THE UPDATED AND
REVISED CODIFIED ORDINANCES, REPEALING ORDINANCES AND
RESOLUTIONS IN CONFLICT THEREWITH, AND DECLARING AN EMERGENCY.
Mrs. Branson made a motion to suspend the
rules that require the ordinance to be read on three occasions
and have the ordinance read by title only. Seconded by Mrs.
Thompson.
Roll call: Mrs. Branson, aye; Mayor
Ellender, aye; Mr. Winkler, aye; Mrs. Long, aye; Mrs.
Thompson, aye; Mr. Humphries, aye; Mr. Bowles, aye.
Mrs. Thompson made a motion to approve
the ordinance, seconded by Mrs. Branson.
Roll call: Mrs. Branson, aye; Mayor
Ellender, aye; Mr. Winkler, aye; Mrs. Long, aye; Mrs.
Thompson, aye; Mr. Humphries, aye; Mr. Bowles, aye.
Ordinance passed of this date will be
entered into Ordinance Record Book as 2-07.
AN ORDINANCE TO MAKE REAPPROPRIATION/SUPPLEMENTAL
APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES FOR
THE CITY OF CARLISLE, DURING THE FISCAL YEAR ENDING DECEMBER
31, 2007, AMENDMENT NUMBER 2.
Discussion: Supplemental for $20,998.38
so that the police and service and get back into their
building. This will be for construction supplies, flooring,
bulletproof transaction window, exterior windows, electric
re-wiring, telephone and wiring, heating ducts and furniture.
The cost is for supplies not labor since the labor will be
done in house by Tim, Jim, Greg, and Ron. Cost will be taken
from the following funds: Land/Buildings (1707), $2,362.98;
Road (201), $351.25; Police Services (245), $15,994.92; Sewer
(602), $2,289.23. Total: $20,998.38. Revises the Cost of
the Supplemental to $65,612.38.
Mrs. Branson made a motion to suspend the
rules that require the ordinance to be read on three occasions
and have the ordinance read by title only. Seconded by Mrs.
Thompson.
Roll call: Mr. Winkler, aye; Mrs. Long,
aye; Mrs. Thompson, aye; Mr. Humphries, aye; Mr. Bowles, aye;
Mrs. Branson, aye; Mayor Ellender, aye.
Mrs. Thompson made a motion to approve
the ordinance, seconded by Mr. Winkler.
Roll call: Mr. Winkler, aye; Mrs. Long,
aye; Mrs. Thompson, aye; Mr. Humphries, aye; Mr. Bowles, aye;
Mrs. Branson, aye; Mayor Ellender, aye.
Ordinance passed of this date will be
entered into Ordinance Record Book as 3-07.
AN ORDINANCE TO CHANGE THE CLASSIFICATION
OF AN ADVANCE TO BE RECLASSIFIED AS A TRANSFER REGARDING THE
FY2005 $36,000 ADVANCE FROM THE GENERAL FUND TO SR 123
RECONSTRUCTION, PHASE V FUND, AND DECLARING AN EMERGENCY.
Mrs. Branson made a motion to suspend the
rules that require the ordinance to be read on three occasions
and have the ordinance read by title only. Seconded by Mr.
Winkler.
Roll call: Mrs. Long, aye; Mrs. Thompson,
aye; Mr. Humphries, aye; Mr. Bowles, aye; Mrs. Branson, aye;
Mayor Ellender, aye; Mr. Winkler, aye.
Mrs. Thompson made a motion to approve
the ordinance, seconded by Mrs. Branson.
Roll call: Mrs. Long, aye; Mrs. Thompson,
aye; Mr. Humphries, aye; Mr. Bowles, aye; Mrs. Branson, aye;
Mayor Ellender, aye; Mr. Winkler, aye.
Ordinance passed of this date will be
entered into Ordinance Record Book as 4-07.
AN ORDINANCE PROVIDING FOR THE ISSUANCE
OF $385,000 OF RENEWAL BOND ANTICIPATION NOTES, SERIES 2006
(COMBINED), FIRST (2007) RENEWAL, BY THE MUNICIPALITY OF
CARLISLE, OHIO IN ANTICIPATION OF THE ISSUANCE OF BONDS, AND
DECLARING AN EMERGENCY.
Mrs. Branson made a motion to suspend the
rules that require the ordinance to be read on three occasions
and have the ordinance read by title only. Seconded by Mrs.
Thompson.
Roll call: Mrs. Thompson, aye; Mr.
Humphries, aye; Mr. Bowles, aye; Mrs. Branson, aye; Mayor
Ellender, aye; Mr. Winkler, aye; Mrs. Long, aye.
Mrs. Thompson made a motion to approve
the ordinance, seconded by Mrs. Branson.
Roll call: Mrs. Thompson, aye; Mr.
Humphries, aye; Mr. Bowles, aye; Mrs. Branson, aye; Mayor
Ellender, aye; Mr. Winkler, aye; Mrs. Long, aye.
Ordinance passed of this date will be
entered into Ordinance Record Book as 5-07.
A RESOLUTION DECLARING IT NECESSARY TO
PROVIDE FOR LIGHTING THE STREETS, LANES AND OTHER PUBLIC WAYS
IN THE CITY OF CARLISLE, OHIO WITH ELECTRIC LIGHTING DURING
THE YEAR 2007 AND AUTHORIZING THE ASSESSMENTS FOR THE COST AND
EXPENSE THEREOF UPON ALL LOTS AND LANDS LYING AND BEING WITHIN
THE CORPORATE LIMITS OF SAID CITY.
Mrs. Thompson made a motion to approve
the resolution, seconded by Mrs. Branson.
Roll call: Mr. Humphries, aye; Mr.
Bowles, aye; Mrs. Branson, aye; Mayor Ellender, aye; Mr.
Winkler, aye; Mrs. Long, aye; Mrs. Thompson, aye.
Mrs. Thompson questioned if the
information Ms. VanBuren presented tonight of the Emerald Ash
Borer will be placed in our newsletter. Mr. Townsend stated
yes that there is quite a bit of information to get to our
residents. There is a 20 minutes video tape that will be
placed on the cable station for viewing.
There being no further business Mrs.
Thompson made a motion to adjourn, seconded by Mr. Bowles.
Roll call: Mr. Bowles, aye; Mrs. Branson,
aye; Mayor Ellender, aye; Mr. Winkler, aye; Mrs. Long, aye;
Mrs. Thompson, aye; Mr. Humphries, aye.
Resolution passed of this date will be
entered into Resolution Record Book as 2-07.
Meeting adjourned at 8:05PM
Date: _______________________
______________________________
Mayor
Attest: ________________________________
Clerk of Council
